Celtic Vendor Info

Become A Celtic Market Place Vendor

If you are interested in becoming a vendor in the future we would love to review your application!

We’ll post the application for our 2023 event in mid October. Mark your calendar and check back then!

Deadline: December 2, 2023

General Information:

The Celtic Festival committee juries all applications and selects the vendors for each festival. Preference is given to vendors who feature Celtic-themed/related merchandise or services.

The Celtic Festival committee reserves the right to return or deny any application which is incomplete or not paid in full by the stipulated deadline. All decisions made by the committee regarding acceptance or non-acceptance of your application are final.

Notification of acceptance status shall be sent to all applicants no later than December 31st. Anyone not selected to vend will have their booth fee refunded in full.

If you have additional questions regarding the application or selection process we will be happy to speak with you.

Pricing:

General Merchandise: One Space (10’ X 10’)- $80
General Merchandise: One Corner Space (10’ X 10’)- $110
Food Vendor: One Space (10’ X 10’)- $135
Late Fee: (After December ?, 2023)- Add $10.00

About The Booths:

Booth spaces are indoor! The building is warm and floors are heated, do not leave heat-sensitive merchandise on the floor.

Booth operation hours are Friday 2:00 – 8:00 pm and Saturday 9:30 am – 6:00 pm. You MUST have your booth staffed and operational during these hours.

Vendor load-in times are Thursday from 5:00 – 8:00 pm, and Friday from 9:00 – 11:00 am.

The building will be closed and locked at the start of the headline concerts both Friday and Saturday evenings (8:00 pm Friday, 6:00 pm Saturday).

Vendor load-out time will be Saturday from 6:30 – 8:00 pm and Sunday from 9:00 – 11:00 am.

Vendor Perks - Free Tickets:

As a vendor, you’ll automatically qualify to receive free or reduced-priced Festival tickets. This includes free daytime admission for those in your booth, and 2 free headline concert tickets for both Friday and Saturday nights, with seats located in the “tier 4” sections.

New this year- we will no longer have general seating. All seats will be reserved. Vendors will receive a coupon code to use when reserving seats online. Once seats are reserved, the required tickets can be printed to show at the door.

Seat upgrades to a better “tier” are also available for an additional cost.

Advertise in the Celtic Festival Program:

As a festival vendor, you have the option to advertise in our Celtic Festival Program. The Celtic Festival Program is 8.25 x 10.75, glossy, full color, and contains event information such as schedules, artist bios, pictures, workshops listings, and more.

The program is handed out at admissions during the festival. Additionally, 2 weeks before the festival it is mailed out to approximately 11,000 addresses in Evanston, Robertson, Fort Bridger, Mountain View, Lyman, Granger, Opal, Diamondville, Kemmerer, Cokeville, Randolph, Woodruff.

Vendors can choose to either have us design their ad, or they can provide a completed ad copy. Pricing & deadlines are provided to selected vendors.

Vendor Perks - T-Shirt Discounts:

Save money, reserve, and pay for your Festival t-shirt in advance to be sure you get the size you want. The special vendor price is $10 (the regular price is $15).

Volunteer for Additional "Free" Tickets:

Vendor guests & family members can receive Festival tickets for free by volunteering.

Volunteer shifts are 3 or 4 hours long, with a large variety of different jobs available. Volunteers can earn one free pass per shift worked.

Vendor Terms & Conditions:

►Beer and wine will be sold on the premises. Outside coolers, containers, and bottles are not allowed. Those who wish to drink are required to wear an age verified wristband obtainable at the festival bars.

►If you need electricity, you are required to supply your own extension cord and power strip.

►Camping- For RVs, trailers, and other large vehicles, there is very limited parking on the premises (there are no hookups and no dumping is allowed) so it is recommended that Vendors stay in local hotels and campgrounds. See Festival Lodging.

►Ceili at the Roundhouse Celtic Festival enforces a zero-tolerance drug policy. Anyone caught using or in possession of illegal substances will be required to leave immediately and not be invited to return.

►Smoking is permitted outdoors in designated smoking areas only.

►NO PETS are allowed on festival grounds without prior written approval from festival management.

►Participants consent to the use of their names, pictures, images, recorded voice, or music in connection with festival events and without inspection for such purposes as commercial or promotional use.

►All Vendors and guests of Vendors agree to comply with festival, Federal, State, County, and local ordinances and/or regulations.

►All Vendors and guests of Vendors agree to defend, indemnify, and hold harmless The Arts Inc / Young Musicians, Inc. (festival presenter), the City of Evanston, Roundhouse Complex, or any other festival site or management, their officers, boards, employees, volunteers, independent contractors, or agents for any liability and any damages whatsoever, including, but not limited to, property damage, loss or theft of property, personal injury or death arising out of or in any manner connected with the use of premises, with or without festival’s permission.